Payroll Assistant Coordinator

Payroll Assistant Coordinator

North Kent

Circa £28000

Hours: Monday to Friday, 09:00 – 17:30 (1-hour unpaid lunch break)

Transport: Own transport required due to office location

 We have been engaged by our client, a Payroll and CIS Umbrella organisation to find a Payroll Assistant to join their dynamic and growing Payroll team.  The ideal candidate will be responsible for converting Excel spreadsheets containing hours and rates into CSV format for import into the bespoke payroll system and to cover payroll. This role requires a calm and collected individual who can effectively manage a busy workload, handle a high volume of emails and calls, and work collaboratively with various teams within the organisation.

Main duties and responsibilities are but not limited to

 Convert Excel spreadsheets with hours and rates into CSV format for seamless importing into

• the payroll system.
• Import CSV files into the Merit payroll system while ensuring accuracy and efficiency.
• Collaborate closely with the Payroll Manager and the Registrations to ensure smooth

operations.

• Manage your workload effectively, prioritise tasks and handle a busy inbox.
• Address incoming calls and inquiries, escalate issues to the relevant parties as necessary.
• Resolve payroll discrepancies or explain complex payroll concepts to employees and clients.
• Maintain composure under pressure, demonstrate problem-solving skills without compromising

quality or accuracy.

• Exhibit strong Excel skills, utilising them for data management and analysis.

Multitask efficiently while maintaining attention to detail, ensure the timely completion of  duties.

• Keep payroll weekly and additional payment sheets updated.
• Cover Payroll Manager in their absence.
• Payroll processing: generate Trials / Journals and produce payment schedules for BACS

payments.

Process weekly payrolls and additional/favour payments, review client billable expenses and

ensure all figures balance

• Manage all aspects of statutory payments and deductions.
• Process information for external third parties, such as Child Support Agency, DWP and Court

Orders.

• Ensure RTI submissions and Pension Contribution files are exported.

Prior to providing personal information to a third party, a worker’s consent must be obtained.

• Always adhere to the company’s policies and procedures.

SKILLS REQUIRED

• Payroll experience (mandatory) within umbrella sector (desirable)
• Proficient in Microsoft Excel with a strong understanding of data manipulation and analysis,

ideally acquired while working at an umbrella company.

• Proven ability to remain calm and collected under pressure, handling multiple priorities

without losing focus.

• Confident in your skills and decision-making abilities, and approachable in your interactions with others.
• Adaptable, organised, and committed to delivering high-quality results within tight

deadlines.

• Exceptional communication skills, both verbal and written, to facilitate effective

collaboration with colleagues and clients.

This is an ideal opportunity to join a growing, independent company who can offer development and long term-future prospects.  If you feel you have the skills to add value to this team, contact me as soon as possible to be in a new and exciting role in the New Year